How to Get a Character Certificate Affidavit Online in India

How to Get a Character Certificate Affidavit Online in India

There are times when you need to prove your background is clean — maybe for a new job, college admission, or while applying for a passport. One of the easiest ways to do that is by submitting a character certificate affidavit.

Now, most people think they’ll need to visit a lawyer, find a notary, or run around to get stamp paper. But that’s not the case anymore. Today, you can get this done entirely from your home. It’s much simpler than you’d expect.

Here’s a breakdown of what this document is, why it’s needed, and how you can create one without going anywhere.

Why a character Certificate affidavit is needed?

A character certificate affidavit is basically a short legal declaration. In simple words, it’s a written and signed statement where you confirm that:

• You have never been involved in any criminal case
• You are of good moral conduct
• You’re telling the truth to the best of your knowledge

This kind of document often replaces an official police clearance when that isn’t required or would take too long. It’s especially helpful when you need something quick but legally acceptable.

Where a Character Certificate affidavit is submitted?

Let’s say you’re applying for a job in the government or public sector — they may ask for this affidavit. Or maybe your university needs it before finalizing your admission. Some people are asked for it when they’re applying for visas or moving into a new flat.

Here are some typical uses:

• Passport or police verification
• Employment background checks
• University or hostel admissions
• Immigration and embassy paperwork
• Even court-related procedures

Wherever personal integrity matters, this document can come into play.

How the Online Character Certificate Affidavit Process Works

These days, if you are unable to present before the public notary, the whole process can be done online — and it’s legal, safe, and fairly quick.

Here’s how it usually goes:

1. Start the Process

You visit a platform or legal service provider that handles affidavits online. Most of them offer a simple form to fill out — asking for your name, address, date of birth, and the reason you need the affidavit.

2. Send Basic Documents

To prepare the document, they’ll ask for scanned copies of your ID (like Aadhaar or PAN) and something that shows your address (a utility bill or rent agreement usually works). A photo isn’t always needed, but it helps complete the document.

3. Review What They Draft for You

After sharing your details, they’ll prepare the first draft. You get a chance to read through it and request changes if anything’s off — like a spelling mistake or incorrect date. Once it looks good to you, you move to the next step.

4. Sign the Document Digitally

Here’s the interesting part — you can sign the affidavit using your Aadhaar-linked mobile number. An OTP is sent to your phone, and once you enter it, the document is signed digitally. This type of e-sign is legal and accepted by many authorities in India.

5. Online Notarization (If Needed)

Some documents need to be notarized. If that’s the case, the service provider will arrange a short video call with a licensed notary. You show your ID on the call, and the notary signs it digitally. This takes just a few minutes and doesn’t require you to leave home.

6. Receive the Final Copy

Once signed (and notarized if needed), the final document is sent to your email or WhatsApp. If you need a printed copy, you can usually request a courier delivery too.

Things You Should Keep Ready

If you’re planning to create this affidavit online, it’s helpful to have the following:

• A government-issued ID (Aadhaar, PAN, Passport)
• Address proof
• A photo (optional)
• Phone number linked to your Aadhaar
• A clear reason for the affidavit (e.g., for job application, college, visa)

Having these ready can speed things up quite a bit.

However, it is always recommended to confirm with the local authority/Institute, if affidavit executed online is acceptable.

Is the Online Version Accepted Legally?

Yes — as long as the process follows the law.

The document should:

• Be written properly and honestly
• Be issued on valid stamp paper, depending on your state
• Be digitally signed using Aadhaar OTP
• Be notarized if the deponent is unable o present physically before a public notary

E-signatures are recognised under Indian law. Courts and government offices are already using this for many documents. Online notarization, while not fully regularized everywhere, has been accepted in some legal matters — especially if done with proper identity checks.

Who Will Accept This Affidavit?

A character certificate affidavit prepared this way can usually be submitted to:

• Employers (government and private)
• Police departments
• Universities and colleges
• Visa offices
• Housing societies or landlords
• Sometimes even the courts

Some authorities may still prefer a notarized hard copy. That’s not a problem — most services can courier it to you if needed.

Common Questions

1. Can I use this instead of a police clearance?

In many situations, yes — especially when the police certificate isn’t specifically required.

2. How long does it take?

If everything’s ready, you can have your affidavit in a day or two.

3. Is it expensive?

Not really. Most providers charge between 200 to 600 rupees, depending on the service and delivery options.

4. What if there’s a mistake in my details?

You can ask for changes during the draft review stage. Always double-check before signing.

5. Do I have to meet a notary in person?

Only if notarization is required — and even then, it’s done over a quick video call.

6. Will a digital version be enough?

In most cases, yes. But some departments still ask for a printed, stamped copy.

7. Is this valid across states?

Yes, just make sure the stamp paper value matches your local rules. Good online services take care of this automatically.

Final Thoughts

Getting a character certificate affidavit used to mean dealing with stamp vendors, typing centres, and notary offices. Now, it’s become a lot easier.

There are reliable platforms like that do the heavy lifting for you — from drafting to signing, even notarizing if needed. All you need to do is provide your details, review the draft, and sign it from your phone.

It’s fast, legally valid, and saves you a lot of time. If you’re ever asked to submit one, now you know it’s not as complicated as it sounds.